2017 AWRA Annual Water Resources Conference
Abstract Submission

Abstracts submission deadline: May 8th, 2017


Abstract Submittal:
To be considered for placement in the program, please go to the link given below to connect to the abstract submittal form. ABSTRACTS MUST BE RECEIVED VIA THE WEB SITE ON OR BEFORE May 8, 2017. Membership in AWRA is encouraged but is not a requirement for presentation.

Abstracts are being sought on any topics dealing with, or related to, water. We have helped you out by listing some of the topics that are common to our conferences, including a section on topics that we view as especially important to the Pacific Northwest. But feel free to use your imagination and if you need advice, contact the co-chairs. Abstracts for both oral and poster presentations are sought and no papers are required! AWRA Conferences use a standard template: four to five 90-minute slots per day, during which we typically schedule four 20-minute talks, leaving about 10 minutes for discussion or additional Q & A. Posters are usually placed in the exhibit hall so that you can browse and talk to the authors. One important caveat: anyone who makes presentations must still pay a registration fee.

Topical Sessions (formerly Special Sessions)
If you and some colleagues would like to arrange an oral session(s) on a specific topic and ask speakers to submit four abstracts for the session, that's fine. Just let the co-chairs know by April 20, 2017 and provide the title and speakers of your proposed session. We want to ensure that we organize abstracts into the correct sessions and that we have no duplicate sessions. Note that your topical session can occupy more than one 90-minute slot. If you would like to arrange a topical poster session let us know (aquadoc@oregonstate.edu). Please advise those you invite that they must pay the registration fee.

Panel Sessions
If you wish to convene a panel session to promote discussion on a particular issue the convener should submit one abstract describing the session, its title, the panelists and what they will discuss, and the name, email address, title, and affiliation of each panelist. Panel sessions are 90-minute discussions, and not a collection of individual presentations. Please advise those you invite that they must pay the registration fee.

Lightning Talks
These have really caught on since we started them a few years ago. As the name suggests, these are short talks usually organized around a single or several related themes. Each talk is five minutes, limited to five PowerPoint slides. Individual abstracts are not required. About sixteen talks are accommodated in one 90-minute slot. If you wish to organize a Lightning Talk session, let the co-chairs know ASAP. Presenters are still required to pay the registration fee.

Other Ideas - Workshops, etc.
If you would like to organize a workshop or field trip, please contact the co-chairs right away. We are looking for creative, original, and compelling ideas.

Review of Abstracts and Notification of Acceptance
Soon after the May 8, 2017 deadline, abstracts will be reviewed by the Program Committee for originality, technical merit, currency, and relevance to the Conference topics. Authors' suggestions for topic and format placement (oral, panel or poster) will be considered, but the Committee will make the final decision. The quality of the submitted abstract will be viewed as an indication of the quality of the presentation. Previous performance or failure to give timely notification of cancellation at previous annual and specialty conferences may influence the decision for acceptance. Abstracts received after the deadline may not be considered or accepted.

Acceptance notification will be made via email to the presenting author by the end of June 2017. Submitted and accepted abstracts will be included in the online Conference Preliminary Program and the online Conference Final Program (not the printed Final Program). All conference attendees, including presenters, must pay the conference registration fee.

Cancellation Policy
Before submitting an abstract, authors should be confident that they will have funding to pay the registration fee, attend the meeting, and make the presentation. If the presenter finds he/she can't attend then they should attempt to find another person to make the presentation. Late cancellations and failures to give scheduled presentations are disruptive and leave gaps in the program that are distracting to all attendees. If cancellation is unavoidable, the presenter should notify Patricia Reid at pat@awra.org by Oct. 9, 2017. Cancellations made after this date will be assessed a cancellation fee.

Before submitting your abstract, please have all the following information with you:

  • Name, title, employer affiliation, full mailing address, email address, phone and fax numbers of the main contact and the presenting author.
  • Name, affiliation and email address of co-authors.
  • Type of presentation: oral, poster, either.
  • Abstract Title
  • Abstract (500 words or less)
  • Credit card information for payment of abstract submittal fee ($25) (Payment of the abstract fee must be made, before abstract submission can be completed.)

Note: A processing fee of $25 will be charged for each abstract submitted payable upon submission of the abstract. The fee is non-refundable and will not be credited toward the cost of the presenter's conference registration fee.